Units

Finance and Accounts Units

This Unit will perform the following activities:-

Salaries

(i)Prepare payment for salaries including statutory deductions;

(ii)Payroll management;

(iii)Budget for personnel emoluments;

(iv)Prepare pension papers; and

(v)Maintain records.

Cash Office

(i)Submit voucher list to the Treasury;

(ii)Collect all cheques from Treasury;

(iii)Bank cash and cheques;

(iv)Prepare monthly flash report;

(v)Pay cash/cheques to employees/customers (service Provider);

(vi)Batch paid vouchers;

(vii)Maintain cash book;

(viii)Record/ reconcile all imprest issued; and

(ix)Prepare and effect all payments.

Revenue

(i)Collect all revenues;

(ii)Manage the revenue according to regulations and guidelines;

(iii)Collect annual rent, application fees for mineral rights, royalties and other impositions; and

(iv)Supervise the collection of revenue at Zonal and Residents Mines Offices countrywide; and

(v)Bank reconciliation.

Pension

(i)Prepare pension papers; and

(ii)Maintain pension records.

Budget

(i)Prepare budget; and

(ii)Monitor allocations and expenditure;

(iii)Prepare Final Accounts and other Financial Statements.

Pre – Audit/Examination

(i)Ensure proper documentation to support vouchers, including authorization according to regulations;

(ii)Ensure adherence to the relevant acts, regulations, circulars etc; and

(iii)Reply all Audit queries raised during the previous financial year.

This Unit will be led by a Chief Accountant.

Internal Audits Units

This Unit will perform the following activities:-

(i)Review and report on proper control over the receipt, custody and utilization of all financial resources of the Office;

(ii)Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure of the Office;

(iii)Review and report on the correct classification and allocation of revenue and expenditure accounts;

(iv) Develop audit procedures to facilitate compliance with international standards annually;

(v)Review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports;

(vi) Review and report on the systems in place used to safeguard assets, and verify existence of such assets;

(vii) Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals;

(viii) Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Controller and Auditor General;

(ix) Review and report on the adequacy of controls built into computerized systems in place in the Office;

(x) Prepare and implement Strategic Audit Plans; and

(xi) Conduct performance audits on appraisal of development projects.

This Unit will be led by a Chief Internal Auditor.


Procurement Management Units

This Unit will perform the following activities:

(i)Advise the Management on matters pertaining to the procurement of goods and services and logistics management;

(ii)Monitor adherence to procurement process and procedures as per Public Procurement Act;

(iii)Develop an annual procurement Plan for the Office;

(iv)Procure, maintain and manage supplies, materials and services to support the logistical requirements of the Office;

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